Nimbin Interagency

Checklist for Hosting an Interagency Meeting

Volunteering in Nimbin

This checklist is for the organisation hosting the next Nimbin Interagency meeting.

  1. Set the meeting date (every 4 months)
    • Send a “Save the date” email to members@nimbin.org.au, which will distribute to all registered members.
  2. Find & Confirm the Venue
    • Book suitable space according to what’s needed (projector etc?)
  3. Identify Agenda Items
    • Review previous meeting notes for follow-up points.
    • Add any standing items (updates from organisations, project follow-ups).
    • Collect any new items that people send.
  4. Develop & Circulate the Agenda
    • Draft a clear, time-framed agenda.
    • Circulate agenda about one week before the meeting.
  5. Organise Facilitation & Notes taking
    • Confirm who facilitates (can be shared or rotated).
    • Confirm who takes notes (could be another person).
  6. During the Meeting
    • Keep timing and flow on track.
    • Capture key actions and responsible persons.
    • Clarify next facilitator (if rotation continues).
  7. Finalise & Circulate Notes
    • Edit notes for clarity (summaries, not transcripts).
    • Send to the full email list.
    • Upload on nimbin.org.au.