Nimbin Community Organisations Interagency

Checklist for Hosting an Interagency Meeting

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This checklist is for the organisation hosting the next Nimbin Interagency meeting.
Templates for agenda, minutes & attendance available here

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  1. Set the meeting date (every 4 months)<!– wp:list –>
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    • Send a “Save the date” email to members@nimbin.org.au, which will distribute to all registered members.

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  2. Find & Confirm the Venue<!– wp:list –>
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    • Book suitable space according to what’s needed (projector etc?)

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  3. Identify Agenda Items<!– wp:list –>
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    • Review previous meeting notes for follow-up points.

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    • Add any standing items (updates from organisations, project follow-ups).

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    • Collect any new items that people send.

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  4. Develop & Circulate the Agenda<!– wp:list –>
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    • Draft a clear, time-framed agenda.

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    • Circulate agenda about one week before the meeting.

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  5. Organise Facilitation & Notes<!– wp:list –>
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    • Confirm who facilitates the meeting, which can be shared or rotated.

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    • Confirm who takes meeting notes, which could be another person.

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  6. During the Meeting<!– wp:list –>
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    • Keep timing and flow on track.

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    • Capture key actions and responsible persons.

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    • Clarify next facilitator (if rotation continues).

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  7. Finalise & Circulate Notes<!– wp:list –>
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    • Edit notes for clarity (summaries, not transcripts).

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    • Send to the full email list.

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    • Upload on nimbin.org.au.

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